Vacancy Announcement! IOM Is Hiring An Administrative Assistant (Roster) To Work In UK £2,689 net per month
Contract Information
IMO temporary contracts are limited to a period of up to 1 year. Contracts are issued on a quarterly basis subject to funding, role requirements and performance. Hybrid work available. There will be no expectation of conversion of employment to another type of contract.
Vacancy Announcement! IOM Is Hiring An Administrative Assistant (Roster) To Work In UK
Our temporary positions are only open to candidates with right to work in the UK. Please check your right to work before applying to this role.
Please note that candidates are expected to be immediately available or have a short-notice period.
Salary
£2,689 net per calendar month (free of income tax in the UK).Purpose of the Post
IMO is seeking to engage a number of temporary employees to provide full-time operational and administrative support to several functional areas of the Organization throughout the year.
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Main Duties and Responsibilities
1. Provide integrative and adaptive coordination support, including the day-to-day operational and contractual matters, implementation and assessment of progress of tasks.
2. Prepare and update meeting documents; correspondence, meeting files; draft reports and briefs; including the preparation of tables, graphs, spreadsheets and presentations.
3. Support IMO working/drafting groups during meetings, as required.
4. Proofread and monitor quality and uniformity of correspondence and where necessary edit all
5. Communicate with participants; disseminate meeting information and materials in consultation with the line managers in the relevant Section. Liaise with focal points and sub‑contractors in the field, as required.
7. Assist in monitoring the execution of budget (control of procurement aspects of the various contracts) through SAP and manage all procurement aspects including the preparation and control of the budget by maintaining accounts of the status of expenses for travel, contractual arrangements, planned commitments, etc. Produce statistical reports and statistics in Excel.
8. Prepare purchase requisitions and framework requisitions in SAP, as well as goods receipt on delivery of purchased services or goods. Process trips in SAP by coordinating travel and visa arrangements, in consultation with the line manager and internal or external stakeholders on related matters such as accommodation, security clearance, meet and greet, etc.
9. Organize databases and maintain the electronic filing system on SharePoint including all confidential files, administrative and finance-related files, project files, and other files.
Required Competencies
- Solid organisational and analytical skills.
- Ability to prioritise tasks, manage time efficiently to meet deadlines.
- Thoroughness and meticulous attention to detail, ensuring accuracy of output.
- Sense of initiative and capacity to work under minimal supervision.
- Ability to adapt to a broad range of tasks and work under pressure to tight deadlines or at short notice.
- Ability to work harmoniously, build and maintain effective working relationships with staff at all levels in a multicultural team.
- Ability to maintain confidentiality and to deal with all situations and interactions tactfully.
Professional Experience
At least four years’ experience in relevant secretarial roles or administrative support functions. Experience within an international organization would be an advantage.
Education
Secondary education or equivalent to university entrance standard. Relevant qualification or training would be an advantage.Language Skills
Complete proficiency in English. Working knowledge of any other official UN language would be an advantage.Other Skills
Proficiency in Microsoft Office applications is required. Excellent numerical, proofreading skills and drafting capability. Working knowledge of SharePoint and Enterprise Resource Planning (ERP) systems such as SAP or similar platforms would be an added advantage. Knowledge of Microsoft Teams, Zoom, or similar video conference platforms highly desirable.
Please upload an ANONYMISED CV to support your application. Your application will be disqualified if your name or contact details are included in the CV or the file name.
