JOBS

UN Agency, IMO Hiring An Administrative Assistant 2025 Salary £2,689

Jacinth Chivalrous December 9, 2024

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Table of Contents

INTRODUCTION

As a specialised UN agency, IMO ensures that shipping is safe and sustainable so that everyone can continue to enjoy its benefits across the globe.

UN Agency, IMO Hiring An Administrative Assistant 2025 Salary £2,689

Vacancies are open to all qualified candidates as the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity. IMO seeks to increase the number of women at senior levels and, therefore, qualified women are particularly encouraged to apply.

IMO seeks to increase geographical diversity amongst its staff and due regard will be given to diversity considerations in the recruitment process, particularly to nationals of Member States that are currently unrepresented in the Secretariat. IMO will make every effort to facilitate the employment of persons with disabilities and reasonable accommodation for applicants with disabilities will be made to support participation in the recruitment process.

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In furtherance of the aforementioned objectives, when a position in the professional category is advertised externally, candidates will be considered in two tiers.

First-tier candidates will be considered at the same level as internal applicants and therefore, have an advantage over other applicants. The tiers are for the order of consideration of applications and does not supersede the criteria in the vacancy notice. First-tier candidates are:

1. Internal candidates
2. External female candidates (for positions at P-4 and above grades); and
3. Candidates from unrepresented Member States

The list of unrepresented Member States as of May 2024 is provided below for reference. The list will be updated periodically.

Contract Information

UN Agency, IMO Hiring An Administrative Assistant 2025 Salary £2,689

IMO temporary contracts are limited to a period of up to 1 year. Contracts are issued on a quarterly basis subject to funding, role requirements and performance. Hybrid work available. There will be no expectation of conversion of employment to another type of contract.

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Please note that candidates are expected to be immediately available or have a short-notice period.Salary

£2,689 net per calendar month (free of income tax in the UK).

Purpose of the Post

IMO is seeking to engage a number of temporary employees to provide full-time operational and administrative support to several functional areas of the Organization throughout the year.Main Duties and Responsibilities

1. Provide integrative and adaptive coordination support, including the day-to-day operational and contractual matters, implementation and assessment of progress of tasks.

2. Prepare and update meeting documents; correspondence, meeting files; draft reports and briefs; including the preparation of tables, graphs, spreadsheets and presentations.

3. Support IMO working/drafting groups during meetings, as required.

4. Proofread and monitor quality and uniformity of correspondence and where necessary edit all correspondence, documentation and reports to ensure an excellent standard of language, grammar and spelling as well as presentation, in conformity with IMO practices.

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Required Competencies

Solid organisational and analytical skills.
Ability to prioritise tasks, manage time efficiently to meet deadlines.
Thoroughness and meticulous attention to detail, ensuring accuracy of output.
Sense of initiative and capacity to work under minimal supervision.
Ability to adapt to a broad range of tasks and work under pressure to tight deadlines or at short notice.
Ability to work harmoniously, build and maintain effective working relationships with staff at all levels in a multicultural team.
Ability to maintain confidentiality and to deal with all situations and interactions tactfully.

Professional Experience

At least four years’ experience in relevant secretarial roles or administrative support functions. Experience within an international organization would be an advantage.Education

Secondary education or equivalent to university entrance standard. Relevant qualification or training would be an advantage.

Language Skills

Complete proficiency in English. Working knowledge of any other official UN language would be an advantage.Other Skills

Proficiency in Microsoft Office applications is required. Excellent numerical, proofreading skills and drafting capability. Working knowledge of SharePoint and Enterprise Resource Planning (ERP) systems such as SAP or similar platforms would be an added advantage. Knowledge of Microsoft Teams, Zoom, or similar video conference platforms highly desirable.

Please upload an ANONYMISED CV to support your application. Your application will be disqualified if your name or contact details are included in the CV or the file name.