Urgent Hiring: Coordination Specialist, Operations and Systems (P-3) at UN Women – Bonn, Germany 2025!
UN Women is urgently seeking a skilled Coordination Specialist for Operations and Systems at the P-3 level to join our team in Bonn, Germany. This critical role is essential for enhancing operational efficiency and ensuring the smooth implementation of UN Women’s programs and initiatives.
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As a Coordination Specialist, you will be responsible for streamlining processes, coordinating activities across various units, and providing strategic support to drive our mission of gender equality and women’s empowerment. Your expertise will play a pivotal role in fostering collaboration and innovation within the organization.
If you are passionate about making a difference and have a strong background in operations management and coordination, we encourage you to apply immediately and become part of a dynamic team dedicated to advancing gender equality on a global scale!
Recruitment Qualifications:
Education and certification:
- Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender Studies or related field is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification would be an added advantage
Experience:
- At least 5 years of progressively responsible experience at the national or international level in managing complex and multi-component programme interventions with national partners, related to Grant-making and Operations;
- Experience in coordinating, implementing, monitoring and evaluating development programmes and projects is required;
- Experience in Grants Management is required;
- Experience with databases and data management is required;
- Previous experience working in the UN system is desirable.
Language Requirements:
- Fluency in English is required.
- Knowledge of another official UN language is desirable (Spanish, French, Arabic, Chinese, or Russian).
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Key Functions and Accountabilities:
1. Coordinate end-to end operational aspects of the Grant-making Programme
- Implement the operational components of the Grant-making Programme work plan in alignment with the UNTF-EVAW’s Call for Proposals timelines, the Annual Work Plan, and in accordance with both the 2021–2025 and upcoming 2026–2030 UNTF Strategic Plans, working closely with the Grants and Programme Management Team
- Manage financial resources for operational side of the Call for Proposals processes, including budgeting, and expenditure tracking and reporting;
- Prepare the Budget Guidance document and other finance and operations related documentation of the annual Call for Proposals, including through consultations and feedback from internal and external stakeholders;
- Manage the identification, selection and recruitment of external expertise required for the successful implementation of the Fund’s annual Call for Proposals, including translators, issue area experts and members of the Fund’s Technical Review Groups (approximately 60+ technical experts in ending violence against women each year with various language skills and regional expertise);
- Maintain and update external consultant rosters for technical reviewers, translators, and technical assistance for database use during grant review as needed, including through targeted recruitment of new issue experts based on the specific focus of each grant-giving cycle;
- Oversee payments to the technical reviewers, translators, and GMS vendors.
- Coordinate finalization of Partner Agreement documents in compliance with UN Women rules and regulations: Review and edit the Partner Agreement documentation as needed; Coordinate the Partner Project Documents preparation, approval, and signatures;
- Oversee and monitor the allocation and disbursement of funds to new grantees under each grant-giving cycle.
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- Ensure high-quality, timely and complete documentation and records management on all operational aspects related to the grants management programme;
- Provide inputs into yearly assessments of Fund’s processes as related to the Grant-making Programme and compile lessons learned and best practices to increase the Fund’s operational efficiency and efficacy.
