External Candidate Access: Executive Assistant-Data Management and GIS Needed At WHO 2025.

The World Health Organization (WHO) is at the forefront of global health initiatives, striving to ensure that everyone, everywhere can attain the highest possible level of health. We are excited to announce an opportunity for an Executive Assistant specializing in Data Management and Geographic Information Systems (GIS) for the year 2025.

We are seeking a highly organized and detail-oriented professional who is passionate about using data and technology to support health initiatives. In this pivotal role, you will provide essential administrative support while managing data and GIS tasks that contribute to our mission of improving health outcomes worldwide. If you are looking to make a meaningful impact in global health through effective data management and innovative solutions, we encourage you to apply and become a part of our dedicated team at WHO.

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Description of duties:

Under the guidance of the WHO Team Lead IVD and the direct supervision of Data Manager the incumbent will have to perform the activities to support EPI Programme as described below: 

1. Assist to organize, improve and maintain the data management system (Digital and hard copy) of Vaccine Preventable Disease (VPD) surveillance (AFP, Measles, AES, NT and Active). AEFI, immunization, SIA and different data activities under national EPI Program and any other immunization/ Vaccine deployment assignment related to health emergencies/pandemics.
2. Assist technical team in analysis of data and update key performance indicators, produce graphs, charts, map, and other forms of data visualization including geospatial dashboards for mapping utilities based on the surveillance data routinely to monitor the disease trends and vaccination coverage for meeting, workshops and Ad-Hoc needs.
3. Ensure surveillance specific data entry in computerized databases (customized software); maintain high quality data by regularly reviewing databases for errors and take need-based necessary corrective actions and also provide feedback to the surveillance network to obtain further information on incomplete/ erroneous documents.

1. Assist to upgrade database using data management tools (MS Access. MS Excel, EPI Info, DHIS2, Opensource platform.) including modification of existing tools in accordance with the program needs and as when required. Provide support in GIS mapping and microplanning activities and GIS Dashboard creation.
2. Maintain and update tracking system for erroneous report, missing information, late submission of reports, use log sheet and provide feedback to the surveillance network for corrective action and follow-up on compliance with the field offices.
3. Assist technical officer in documentation, review/tracking and follow up activities with field offices on HSS3/GAVI indicators and also assist to design and maintain IVD photo Bank, Hard-to-Reach (HTR) area, High Risk (HR) area, EPI vaccination Centre, EPI Monitoring and Supervision System, Individual Registration system and DHIS2.

1. Assist to prepare/draft reports, article, bulletins and sitreps and liaison with field office through Project Facilitator for timely submission of online and offline reports; Assist technical team in building capacity of Government and WHO-IVD field staff including staff working in WHO emergency sub office Cox’s Bazar.
2. Provide support to IVD Technical Officer (if required) in analysis related to funding allocation viz a viz utilization (monthly, quarterly and annual). preparation of budget data sheet and proposal.
3. Assist technical team in building capacity of Govt. and WHO-IVD field staff including staff working in WHO Emergency Sub office Cox’s Bazar.

1. Undertake travel to field offices for pilot study, training, monitoring, evaluation, assessment, and data validation/quality assurance.
2. Any other task assigned by the supervisor. 

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Required Qualifications:

Education:

Essential: Bachelor’s degree in information technology /computer science/development study/ Geography & Environment /Statistics / Finance/ others relevant field.

Desirable: Master’s degree is in the relevant field.

Experience:

Essential: Minimum of 3 years’ work experience in data entry and data management.

Desirable: 2 years working experience in public health programs and working experience with international organizations in VPDs / Immunization/COVID-19/Survey data Management. 

Functional Knowledge and skills:

High–level analytical and organizational skills applied to data entry, data management and report writing. Skills in communication and facilitating coordination. 

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Competencies:

• Teamwork
• Respecting and promoting individual and cultural.
• Communication
• Producing Results
• Moving forward in a changing environment

Languages:

Excellent knowledge of spoken and written skills, both in English and Bengali. 

Duty Station: Dhaka

Computer Literacy:

• Proficient of using computer application software’s: MS – Office (World, Excel, Power point), DHIS2 ability to produce reports, prepare of correspondence; compose of email, create multi-media presentation.
• Knowledge of Acrobat Reader, MS Access, ArcGIS, PowerBI, SQL, R, SPSS or STATA would be desirable. 

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Salary & others benefits:

WHO offers locally competitive packages such as:

• Monthly salary: BDT 78,271.00 (SSA – 5, Step I) (non-negotiable)
• Insurance, Leave and Holidays as per WHO rules. 

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