Join the International Maritime Organization (IMO) as an Administrative Assistant in 2025! This exciting opportunity allows you to contribute to global maritime safety and environmental protection. If you’re organized, detail-oriented, and passionate about making a difference, apply online now to be part of our dynamic team!
Exciting Opportunity At IMO For Administrative Assistant|2025 Apply Online!
Contract Information
The first year of contract will be probationary with the possibility of further extension subject to satisfactory performance. This post is limited to local status* only. *Local status requires applicants to have unhindered permission to live and work in the UKSalary
Approximately £36,143 net per annum, (subject to deductions), free of income tax in the UK. Excellent benefits including medical insurance and UN pension scheme.
Purpose of the Post
Under the overall supervision of the Project Manager, the incumbent will provide administration support for specific project team within the Technical Cooperation and Implementation Division.
Main Duties and Responsibilities
1. Coordinate participation of participants in project workshops and seminars including sending and receiving invitations and track countries nominations and reviewing and monitoring participant information and securing letters of invitation from the host country.
2. Organise the logistics for international conferences, training workshops and seminars including venue requirements with the host country administration, hotel arrangements for all participants, defining hospitality requirements and arrangements, and preparing meeting materials and registration of participants.
3. In coordination with host countries, prepare information materials for all workshops and seminars organised by the Project, including drafting an Aide-Memoire, and circulate to all participants.
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Required Competencies
1. Strong organisational capabilities with an ability to handle multiple tasks at once.
2. Well-developed ability to present written information in a clear, logical and understandable manner.
3. Strong attention to details and able to produce quality work under pressure.
4. Ability to prioritise tasks and meet deadlines.
5. Ability to work independently and within a team.
6. Ability to establish and maintain effective working relationships in a cross-cultural context.
Professional Experience
Minimum of five years’ experience working in an administrative and/or coordination role is essential.
Experience in drafting and/or proofreading meeting reports and minutes is essential.
Experience in organising events and logistics would be an asset.
Experience in supporting technical cooperation project implementation would be an asset
Experience working in the United Nations Common System or an international organization would be an advantage.
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Education
Secondary education to University entrance standard is essential.Language Skills
Proficiency in English, both written and oral, is essential.
Working knowledge of other official languages of the United Nations will be an asset
Other Skills
Strong understanding and proficiency in MS Office Suite applications, including Excel.
Knowledge of SAP or other ERP software will be beneficial.
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