The International Labour Organization (ILO) is pleased to announce an opening for an Office Support Assistant for the year 2025. This position is essential for providing administrative and operational support to ensure the smooth functioning of our office and contribute to our mission of promoting social justice and fair labor practices worldwide.
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As an Office Support Assistant, you will play a key role in managing daily office operations, assisting with document preparation, coordinating meetings, and supporting various projects aimed at improving work quality and labor standards. If you are highly organized, detail-oriented, and passionate about contributing to meaningful work in the realm of labor rights and social equity, we encourage you to apply and become a part of our dedicated team at the ILO. Your efforts will help foster a fairer and more inclusive world of work for all.
Minimum Requirements
Education
Completion of secondary school education.
Experience
Minimum of four years of relevant experience.
Languages
Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language.
Knowledge and Competencies (technical/behavioural)
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], the following is required:
Knowledge of general office procedures and ability to work within the applicable rules, regulations, policies and procedures.
Proficient in the use of computer software packages, such as Office 365 (Word, Excel, PowerPoint, Teams).
Knowledge of SharePoint or another document management system.
Good level of ability to work with an enterprise resource planning (ERP) system.
Ability to grasp and work efficiently with office tools, IT software, systems, applications and web-based platforms.
Ability to use a content management system to copy, paste and format content into a public website page.
Ability to draft standard correspondence.
Attention to detail in order to identify discrepancies in correspondence.
Tact, courtesy and ability to share information in an appropriate and respectful manner.
Ability to work effectively in a multicultural environment and to demonstrate and model gender-responsive, non-discriminatory and inclusive behaviour and attitudes.
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