The International Fund for Agricultural Development (IFAD) is pleased to announce an exciting opportunity for Administrative Assistants in our Coordination Corporate Services team for 2025. This role is essential to supporting our mission of eradicating poverty and hunger by promoting sustainable rural development.
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As an Administrative Assistant, you will provide crucial administrative and logistical support, ensuring the smooth operation of corporate services. Your responsibilities will include coordinating meetings, managing correspondence, and assisting with various projects that facilitate effective communication and collaboration across departments.
If you are a highly organized individual with a passion for development and a commitment to making a difference, we invite you to apply. Join IFAD in our mission to empower rural communities and contribute to a more sustainable future!
Job Profile Requirements
Organizational Competencies:
Level 1:
- Building relationships and partnerships – Builds and maintains effective working relationships
- Communicating and negotiating – Communicates effectively; creates understanding between self and others
- Demonstrating leadership – Personal leadership and attitude to change
- Focusing on clients – Focuses on clients
- Learning, sharing knowledge and innovating – Continuously seeks to learn, shares knowledge & innovates
- Managing time, resources and information – Manages own time, information and resources effectively
- Problem-solving and decision-making – Demonstrates sound problem-solving and decision-making ability
- Strategic thinking and organizational development – Personal influence
- Team working – Contributes effectively to the team
Education:
- Level – High school certificate (e.g. A level and Baccalaureate)
- Areas of focus – accounting, business administration, economics, finance, or related areas.
Work Experience:
- At least four (4) years of progressively responsible experience in secretarial and administrative support.
- Qualifying work experience in supporting office administration, communication and information management, resource planning and output monitoring. Experience with International financial institutions, development cooperation agencies, etc., would be an asset. Previous experience in coordinating administrative work is desirable.
Languages:
- Required: English (4 – Excellent)
Skills:
- Record management, Know-how in record keeping (e.g. proper handling of records and systems to preserve institutional memory, including correspondence logs, office filing and reference systems, etc.);
- Time management, Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams;
- Initiative and good judgment, High sense of proactive initiative-taking and good judgement (including on security matters;
- Conferences management: Know-how in conference management, including optimal utilization of human and physical resources;
- Interpersonal skills, Ability to deal patiently and tactfully with others (e.g. visitors, clients, callers, etc.), including senior individuals (e.g. high-level meeting participants);
- Topical expertise – Administration, Expertise relevant to the specific role;
- Basic ICT & digital fluency, Expertise relevant to the specific role, end-user computing configuration management;Procedure adherence, Ability to strictly adhere to established, formal guidelines, including in new situations;
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