Exciting opportunity alert! The International Maritime Organization (IMO) is seeking an Assistant to the Head of Office for 2025. This role offers a chance to contribute to global maritime safety and sustainability initiatives. If you’re passionate about making a difference, apply now and join our dedicated team!
Great Opportunity At IMO For Assistant to the Head of Office-2025 Apply Now
Contract Information
The first year of contract will be probationary with the possibility of further extension subject to satisfactory performance. This post is limited to local status* only. *Local status requires applicants to have unhindered permission to live and work in the UK.
Salary
Approximately £40,487 net per annum, (subject to deductions), free of income tax in the UK. Excellent benefits including medical insurance and UN pension scheme.
Purpose of the Post
Under the supervision of the Head of Projects, in the Technical Cooperation and Implementation Division, the incumbent will support the Head of Projects in dealing with administrative, coordination issues concerning the projects teams, as well as the preparation and organization of joint projects, portfolio meetings, coordination with other sub-divisions, divisions and will perform a variety of executive assistant duties to ensure the smooth and efficient work of IMO projects teams.
Main Duties and Responsibilities
1. Coordinate the day-to-day management of the Office of the Head of Projects, including monitoring of the workflows of more than 10 projects (and 30 project staff). Suggesting improvements of internal procedures, using available IT tools, in consultation with other staff.
2. Identify and resolve diverse issues/problems as they arise and determine appropriate actions. Provide guidance to other general service staff in the projects team by enhancing good communication, team building and collaboration.
Required Competencies
1. Capacity for independent planning and working under general guidance, exercising a high degree of initiative and judgement.
2. Proven organizational and coordination skills, including collaboration with internal and external stakeholders.
3. Excellent oral and written communication skills, including the ability to draft effectively and to convey information in a logical manner. Demonstrated solid presentation skills.
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Professional Experience
At least six years’ relevant professional experience in an administrative/coordination role is essential. A minimum of two years’ relevant professional experience providing a full range of administration coordination to a manager of a team of at least 20 people is essential.
Experience with strategic analysis, projects delivery monitoring and reporting is essential. Experience within the UN system or in an international organization would be an asset.
Education
Secondary education to university entrance standard. Formal executive coordination training would be an asset.
Language Skills
Proficiency in English (written and spoken) is required. Proficiency in any another United Nations official language would be an asset.
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Other Skills
Proficiency of all MS Office applications, especially Word, Excel and PowerPoint is required. Experience in organizing meetings is essential. Proficiency in the use of SharePoint and an ERP system (e.g., SAP) would be an asset.
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