UNESCO Administrative Assistant Job 2026 (G-4 Level) – Apply Before 12 April
Looking for a United Nations job opportunity in Latin America? The UNESCO Administrative Assistant Job 2026 in Cartagena, Colombia is now open for applications.
UNESCO Administrative Assistant Job 2026 in Colombia (G-4 Level) – Apply Before 12 April
This is a 1-year project appointment with a competitive salary, international exposure, and excellent benefits. If you have administrative experience and strong organizational skills, this could be your gateway into the UN system.
???? Job Overview: UNESCO Administrative Assistant 2026
Here are the key details of the position:
- Position Title: Administrative Assistant
- Grade: G-4
- Duty Station: Cartagena, Colombia
- Sector: Intergovernmental Oceanographic Commission (IOC)
- Contract Type: Project Appointment
- Duration: 1 year (with possible extension)
- Application Deadline: 12 April 2026 (Midnight Paris Time)
???? Note: Only candidates legally eligible to work in Colombia can apply.
???? About the Role
The Administrative Assistant will support the IOC Sub-Commission for the Caribbean and Adjacent Regions (IOCARIBE). The role focuses on ensuring smooth day-to-day office operations and supporting regional programme implementation.
You will work under the supervision of senior officials and contribute directly to UNESCO’s mission in ocean policy and regional coordination.
???? Key Responsibilities
As a UNESCO Administrative Assistant, your daily tasks will include:
???? Administrative & Documentation Support
- Draft and prepare correspondence, reports, and official documents
- Format and finalize documents for accuracy and professionalism
- Collect and organize programme data from multiple sources
???? Office & Schedule Management
- Manage calendars and appointments for senior leadership
- Organize meetings, missions, and official travel arrangements
- Prepare documentation for meetings and follow up on action points
???? Financial & Budget Support
- Process invoices and prepare payment requests
- Monitor budget expenditures and compile financial reports
- Ensure compliance with UNESCO financial rules and procedures
???? Event & Logistics Coordination
- Assist in organizing conferences, workshops, and seminars
- Arrange travel and logistics for participants and staff
- Coordinate procurement of goods and services
???? Communication & Office Coordination
- Handle incoming correspondence and prioritize actions
- Respond to inquiries and act as administrative focal point
- Manage office equipment and daily administrative operations
???? Security Support
- Act as Security Focal Point for UN personnel in Cartagena
???? Required Qualifications
To be eligible for this UNESCO job, candidates must meet the following requirements:
???? Education
- Completed secondary, technical, or vocational education
???? Work Experience
- Minimum 3 years of work experience
- At least 1–2 years in administrative roles (preferably in project operations)
???? Skills & Competencies
- Strong organizational and time management skills
- Ability to work under pressure and meet deadlines
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
- Ability to analyze and synthesize information effectively
???? Languages
- Excellent knowledge of English and Spanish (written and spoken)
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➕ Desirable Qualifications
Although not mandatory, the following will give you an advantage:
- Familiarity with the United Nations system
- Knowledge of UNESCO administrative procedures
- Basic knowledge of French
???? UNESCO Core Competencies
Successful candidates are expected to demonstrate:
- Communication
- Teamwork
- Accountability
- Professionalism
- Innovation
- Results focus
- Planning and organizing
These competencies align with UNESCO’s commitment to excellence and integrity.
???? Salary and Benefits
The UNESCO Administrative Assistant position offers a competitive compensation package, including:
- ???? Approximate annual salary: 82,246,000 COP
- ???? 30 days of annual leave
- ???? Medical insurance
- ???????????? Family allowance (if applicable)
- ???? Pension plan
This makes it a highly attractive opportunity for professionals seeking stability and international exposure.
???? How to Apply (Official Application Link)
All applications must be submitted online via the official UNESCO careers portal.
???? Apply here:
https://careers.unesco.org/go/All-jobs-openings/784002/
Application Tips:
- Complete all sections of the online application carefully
- Ensure your information is accurate before submission
- Prepare for possible assessments and interviews
???? Important: You cannot edit your application after submission.
???? Recruitment Process
The selection process may include:
- Pre-recorded video interviews
- Written assessments
- Panel interviews
- Reference checks
Shortlisted candidates may also be added to UNESCO talent pools for future opportunities.
⚠️ Important Notes
- UNESCO has a zero-tolerance policy for harassment
- Applications are treated with strict confidentiality
- No fees are charged at any stage of recruitment
- The organization promotes diversity and inclusion
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???? Why You Should Apply
This UNESCO Administrative Assistant job is perfect for candidates who want to:
- Gain experience in a United Nations agency
- Work in an international, multicultural environment
- Build a long-term career in global development
- Contribute to impactful regional and ocean policy programmes
???? Final Thoughts
The UNESCO Administrative Assistant Job 2026 in Cartagena is a valuable opportunity for professionals looking to enter or grow within the UN system.
With a strong salary package, international exposure, and meaningful responsibilities, this role offers both career growth and global impact.
⏳ Deadline: 12 April 2026
???? Don’t miss your chance—apply now using the official link above!
