UNESCO Administrative Assistant Job 2026 (G-4 Level) – Apply Before 12 April
Looking for a United Nations job opportunity in Latin America? The UNESCO Administrative Assistant Job 2026 in Cartagena, Colombia is now open for applications.
UNESCO Administrative Assistant Job 2026 in Colombia (G-4 Level) – Apply Before 12 April
This is a 1-year project appointment with a competitive salary, international exposure, and excellent benefits. If you have administrative experience and strong organizational skills, this could be your gateway into the UN system.
🌍 Job Overview: UNESCO Administrative Assistant 2026
Here are the key details of the position:
- Position Title: Administrative Assistant
- Grade: G-4
- Duty Station: Cartagena, Colombia
- Sector: Intergovernmental Oceanographic Commission (IOC)
- Contract Type: Project Appointment
- Duration: 1 year (with possible extension)
- Application Deadline: 12 April 2026 (Midnight Paris Time)
💡 Note: Only candidates legally eligible to work in Colombia can apply.
🧭 About the Role
The Administrative Assistant will support the IOC Sub-Commission for the Caribbean and Adjacent Regions (IOCARIBE). The role focuses on ensuring smooth day-to-day office operations and supporting regional programme implementation.
You will work under the supervision of senior officials and contribute directly to UNESCO’s mission in ocean policy and regional coordination.
💼 Key Responsibilities
As a UNESCO Administrative Assistant, your daily tasks will include:
📄 Administrative & Documentation Support
- Draft and prepare correspondence, reports, and official documents
- Format and finalize documents for accuracy and professionalism
- Collect and organize programme data from multiple sources
📅 Office & Schedule Management
- Manage calendars and appointments for senior leadership
- Organize meetings, missions, and official travel arrangements
- Prepare documentation for meetings and follow up on action points
📊 Financial & Budget Support
- Process invoices and prepare payment requests
- Monitor budget expenditures and compile financial reports
- Ensure compliance with UNESCO financial rules and procedures
🌐 Event & Logistics Coordination
- Assist in organizing conferences, workshops, and seminars
- Arrange travel and logistics for participants and staff
- Coordinate procurement of goods and services
📞 Communication & Office Coordination
- Handle incoming correspondence and prioritize actions
- Respond to inquiries and act as administrative focal point
- Manage office equipment and daily administrative operations
🔐 Security Support
- Act as Security Focal Point for UN personnel in Cartagena
🎯 Required Qualifications
To be eligible for this UNESCO job, candidates must meet the following requirements:
🎓 Education
- Completed secondary, technical, or vocational education
💼 Work Experience
- Minimum 3 years of work experience
- At least 1–2 years in administrative roles (preferably in project operations)
🧠 Skills & Competencies
- Strong organizational and time management skills
- Ability to work under pressure and meet deadlines
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
- Ability to analyze and synthesize information effectively
🌐 Languages
- Excellent knowledge of English and Spanish (written and spoken)
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➕ Desirable Qualifications
Although not mandatory, the following will give you an advantage:
- Familiarity with the United Nations system
- Knowledge of UNESCO administrative procedures
- Basic knowledge of French
🌟 UNESCO Core Competencies
Successful candidates are expected to demonstrate:
- Communication
- Teamwork
- Accountability
- Professionalism
- Innovation
- Results focus
- Planning and organizing
These competencies align with UNESCO’s commitment to excellence and integrity.
💰 Salary and Benefits
The UNESCO Administrative Assistant position offers a competitive compensation package, including:
- 💵 Approximate annual salary: 82,246,000 COP
- 🌴 30 days of annual leave
- 🏥 Medical insurance
- 👨👩👧 Family allowance (if applicable)
- 🏦 Pension plan
This makes it a highly attractive opportunity for professionals seeking stability and international exposure.
📝 How to Apply (Official Application Link)
All applications must be submitted online via the official UNESCO careers portal.
👉 Apply here:
https://careers.unesco.org/go/All-jobs-openings/784002/
Application Tips:
- Complete all sections of the online application carefully
- Ensure your information is accurate before submission
- Prepare for possible assessments and interviews
📌 Important: You cannot edit your application after submission.
🔎 Recruitment Process
The selection process may include:
- Pre-recorded video interviews
- Written assessments
- Panel interviews
- Reference checks
Shortlisted candidates may also be added to UNESCO talent pools for future opportunities.
⚠️ Important Notes
- UNESCO has a zero-tolerance policy for harassment
- Applications are treated with strict confidentiality
- No fees are charged at any stage of recruitment
- The organization promotes diversity and inclusion
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🚀 Why You Should Apply
This UNESCO Administrative Assistant job is perfect for candidates who want to:
- Gain experience in a United Nations agency
- Work in an international, multicultural environment
- Build a long-term career in global development
- Contribute to impactful regional and ocean policy programmes
📌 Final Thoughts
The UNESCO Administrative Assistant Job 2026 in Cartagena is a valuable opportunity for professionals looking to enter or grow within the UN system.
With a strong salary package, international exposure, and meaningful responsibilities, this role offers both career growth and global impact.
⏳ Deadline: 12 April 2026
👉 Don’t miss your chance—apply now using the official link above!
