The International Labour Organization (ILO) continues to play a vital role in supporting countries through periods of transition, recovery, and long-term development. In Ukraine, this commitment is particularly evident as the country advances its labour market reforms and recovery efforts amid ongoing challenges. As part of this mission, the ILO is inviting qualified candidates to apply for the position of Project and Finance Assistant (Grade G6), based in Kyiv, under a fixed-term contract.
This opportunity offers professionals with strong administrative, financial, and programme support experience a chance to contribute meaningfully to international development cooperation while working in a dynamic, multicultural environment.
About the ILO’s Work in Ukraine
The ILO in Ukraine is concluding its Transitional Development Cooperation Strategy 2024–2025 and preparing to launch the Decent Work Country Programme (DWCP) for 2026. This new programme will focus on critical areas such as skills development, employment promotion, enterprise development, social protection, social dialogue, and labour law reforms.
A key objective of the DWCP is to align Ukraine’s labour market institutions with international labour standards and the European Union acquis, supporting the country’s path toward EU integration. These reforms are essential for building resilient labour markets, promoting decent work, and fostering inclusive economic recovery.
Productivity Ecosystems for Decent Work Programme
The Project and Finance Assistant position is linked to the Productivity Ecosystems for Decent Work Programme, a Swiss Government–funded initiative implemented by the ILO across developing and emerging economies. The programme addresses structural constraints to productivity growth and job creation while ensuring that productivity gains translate into better working conditions.
In Ukraine, this programme will be implemented jointly with the Swiss-funded Competitiveness for Recovery Programme over a five-year period. The ILO component provides cross-cutting support by strengthening labour market governance, addressing labour shortages, improving worker mobility, enhancing job quality, and promoting tripartite social dialogue among governments, employers, and workers.
Also Read: WHO Open Internships Programme -2026 Apply Now
Role Overview: Project and Finance Assistant (G6)
The Project and Finance Assistant will play a crucial role in ensuring the smooth administrative, operational, and financial functioning of the project. The position is based in Kyiv, within the ILO Country Office, and reports directly to the Project Manager, while also receiving guidance from the project team and Finance Officer.
This role requires a professional who is highly organized, detail-oriented, and capable of managing multiple administrative and financial processes in a fast-paced project environment.
Key Responsibilities and Duties
The Project and Finance Assistant will provide comprehensive administrative and financial support across various aspects of project implementation. Core responsibilities include:
- Ensuring smooth project administration, office management, and operational support, including processing entitlements, issuing contracts, and maintaining accurate records.
- Collecting and compiling socioeconomic and project-related data, and preparing summaries, reports, correspondence, and reference documents.
- Organizing data and maintaining monitoring and evaluation records to track project progress and performance.
- Assisting with drafting meeting minutes, notes, and translating documents between English and Ukrainian.
- Managing project expenditures under development cooperation funding, ensuring efficient and transparent use of financial resources.
- Maintaining up-to-date budgets and verifying that commitments and expenditures are charged to the correct budget lines.
- Coordinating with ILO teams in Kyiv and the Regional Office for Europe and Central Asia on administrative and financial matters.
- Supporting programme and budget preparation through background research and documentation.
- Organizing workshops, seminars, and trainings, including travel arrangements, logistics, and coordination with stakeholders.
- Providing interpretation services for ILO missions and international staff when required.
- Supporting communication efforts, including drafting press releases and ensuring project updates are reflected on ILO social media platforms.
- Performing additional duties as assigned by the Project Manager or the ILO Country Office Director.
Required Qualifications and Experience
Education
Candidates must have completed secondary school education, supplemented by technical or university-level coursework relevant to the organization’s work. Specialized training and prior experience within the UN system are considered strong advantages.
Experience
Applicants should have at least six years of progressively responsible clerical or administrative experience, including a minimum of one year in programme support activities. Experience working with UN or ILO projects is highly desirable, and familiarity with UN resource management systems such as IRIS is considered an asset.
Languages
Excellent command of Ukrainian and English, both written and spoken, is mandatory.
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Competencies and Skills
The ideal candidate will demonstrate strong technical and behavioural competencies, including:
- Solid knowledge of project and programme rules, procedures, and office operations.
- Strong administrative and financial management skills, including budgeting and expenditure tracking.
- Proficiency in word processing, spreadsheets, and ILO-related software tools.
- Ability to work independently and collaboratively in a multicultural and gender-sensitive environment.
- Excellent organizational, communication, and problem-solving skills.
- High ethical standards, integrity, attention to detail, and reliability.
- Ability to work under pressure while meeting deadlines and maintaining quality standards.
Contract Details and Conditions
- Grade: G6
- Contract Type: Fixed-term
- Duration: One year, starting April 2026, with the possibility of extension
- Location: Kyiv, Ukraine
- Annual Entry-Level Salary: USD 23,442 (for external candidates)
While technical cooperation appointments do not guarantee long-term careers within the ILO, contract extensions depend on funding availability, operational needs, and satisfactory performance.
Commitment to Diversity and Fair Recruitment
The ILO is committed to diversity, equity, and inclusion. Applications from qualified women and persons with disabilities are strongly encouraged. Candidates who experience difficulties completing the online application due to a disability may contact the ILO directly for assistance.
The organization also maintains a strict zero-fee recruitment policy. Applicants are advised to remain vigilant against fraudulent communications and note that the ILO never requests payment or bank details during the recruitment process.
