The United Nations Educational, Scientific and Cultural Organization (UNESCO) is inviting qualified candidates to apply for an Administrative Assistant position at its office in Havana, Cuba. The opportunity offers an international employment experience with an approximate starting salary of USD 12,550, subject to applicable staff rules and appointment conditions.
The UNESCO Administrative Assistant Job 2026 is a two-year fixed-term position that may be renewed. Candidates with experience in administration, finance, budgeting and office management are encouraged to review the requirements. However, applicants must be legally entitled to work in Cuba to be considered.
At a Glance
| Details | Information |
|---|---|
| Organization | UNESCO |
| Position | Administrative Assistant |
| Grade | G-4 |
| Job Location | Havana, Cuba |
| Contract | Fixed Term |
| Duration | 2 years, renewable |
| Salary | Approximately USD 12,550 |
| Eligible Applicants | Candidates entitled to work in Cuba |
| Deadline | 30 November 2026 |
About the UNESCO Job Opportunity
UNESCO works internationally to promote education, science, culture and communication. Its Havana office requires administrative support to ensure effective financial, operational and organizational activities.
The UNESCO Administrative Assistant Job 2026 falls under the Administration job family within the Sector for Administration and Management.
The successful candidate will work under the supervision of the Finance and Administrative Officer and support the daily operations of the office.
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Key Responsibilities
The selected Administrative Assistant will perform several administrative and operational duties, including:
General Administration
- Prepare reports, correspondence and administrative documents.
- Maintain office records, databases and filing systems.
- Verify and organize administrative transactions.
Finance and Budget
- Process payments and verify supporting documents.
- Maintain accounting records and petty-cash registers.
- Assist with budget preparation and financial reporting.
- Conduct bank reconciliations and follow up on financial documentation.
Human Resources
- Maintain personnel records and databases.
- Assist with recruitment activities and interview arrangements.
- Support staff with relevant administrative documentation.
Logistics and Travel
- Coordinate shipments and office supplies.
- Maintain equipment inventory records.
- Arrange travel authorizations, hotel reservations and transportation documentation.
Qualifications and Requirements
Applicants interested in the UNESCO Administrative Assistant Job 2026 must meet the following minimum requirements:
Education: A completed secondary, technical or vocational school diploma.
Work Experience: At least three years of relevant experience in administration, finance or a related field.
Technical Skills: Good computer skills, proficiency in standard office software and the ability to use enterprise resource planning systems.
Languages:
- Excellent written and spoken Spanish.
- Working knowledge of English.
Additional training in accounting, finance or business administration is desirable. Experience with SAP, IRIS or similar systems is also an advantage.
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Salary and Employment Benefits
The approximate starting salary for this UNESCO G-4 position is USD 12,550, payable in euros or Cuban pesos (CUP), according to applicable arrangements.
Additional employment benefits and entitlements are determined by UNESCO staff regulations and the conditions of appointment.
The contract is initially for two years and may be renewed.
Important Eligibility Information
This vacancy is open to internal and external candidates. However, UNESCO specifically states that only candidates entitled to work in Cuba may apply.
International applicants should carefully consider this restriction before submitting an application.
How to Apply
Interested candidates should:
- Visit the official UNESCO Careers website.
- Search for Administrative Assistant in Havana.
- Review the vacancy requirements and responsibilities.
- Complete the online application.
- Submit all required information before the deadline.
Official Application Link: https://careers.unesco.org/job/Havana-Administrative-Assistant/1376206257/
Candidates unable to apply through the online recruitment system may use the alternative email procedure described in the official vacancy announcement.
Application Deadline: 30 November 2026 (Midnight Paris Time).
Final Thoughts
The UNESCO Administrative Assistant Job 2026 offers an opportunity to work within an international organization while gaining experience in administration, finance, human resources and logistics.
Qualified candidates who meet the educational, professional and language requirements should review the official vacancy announcement and submit their applications before the closing date.
