FAO Jobs in Papua New Guinea 2026: National Administrative Assistant Vacancy -Apply Now
FAO Jobs in Papua New Guinea 2026 are now open for qualified applicants seeking an opportunity with the Food and Agriculture Organization of the United Nations (FAO). FAO is inviting applications for the position of National Administrative Assistant in Port Moresby, Papua New Guinea.
The FAO National Administrative Assistant job is a national project personnel opportunity supporting the Green Climate Fund (GCF)-funded PNG REDD-plus Results-Based Payments (RBP) for Results Period 2014–2016 project.
Interested candidates are encouraged to review the FAO Administrative Assistant requirements, responsibilities, and application instructions carefully before submitting an application.
FAO Jobs Papua New Guinea 2026 – Overview
- Organization: Food and Agriculture Organization of the United Nations (FAO)
- Job Title: National Administrative Assistant
- Job Reference: 2601622
- Job Type: Non-staff opportunities
- Type of Requisition: NPP (National Project Personnel)
- Duty Station: Port Moresby, Papua New Guinea
- Organizational Unit: FAPNG
- Post Number: N/A
- Grade Level: N/A
- Job Posting Date: 30 July 2026
- Application Deadline: 13 August 2026, 11:59 PM
- Nationality Requirement: National of Papua New Guinea
- Working Language: English
Also Read:UNESCO Procurement Assistant Job 2026 in Italy – Apply Now
FAO National Administrative Assistant Job 2026
The FAO National Administrative Assistant will provide administrative, operational and office support to the Project Management Unit (PMU) in Port Moresby.
The successful candidate will work under the general supervision of the Project Coordinator of the GCF project and the direct supervision of the International Operations Specialist.
The role is designed to help ensure the smooth and efficient implementation of project activities while supporting compliance with FAO administrative, financial, procurement, travel and human resources procedures.
This FAO job in Papua New Guinea is particularly relevant to professionals with experience in administration, office management, project support, financial administration, procurement, human resources and operational coordination.
About FAO in Papua New Guinea
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the United Nations working internationally to combat hunger, improve food security and nutrition, reduce rural poverty and promote sustainable management of natural resources.
In Papua New Guinea, FAO is implementing the GCF-funded project “PNG REDD-plus RBP for results period 2014–2016.”
The project supports the Government of Papua New Guinea in implementing the PNG National REDD+ Strategy 2017–2027, including strengthening institutional capacity, reducing emissions from deforestation and forest degradation, promoting sustainable forest management and supporting resilient livelihoods.
The National Administrative Assistant will contribute to the effective operation of the Project Management Unit supporting this work.
FAO Administrative Assistant Responsibilities
The successful candidate will perform a wide range of FAO administrative and operational support duties.
1. Administrative and Office Support
The National Administrative Assistant will:
- Coordinate administrative and operational support for the Project Management Unit.
- Support the day-to-day implementation of project operations.
- Organize administrative arrangements for meetings, workshops, training sessions, seminars, committees, missions and other project events.
- Assist with logistics and preparation of event documentation.
- Prepare meeting minutes and follow up on agreed actions.
- Prepare routine administrative correspondence and draft responses to routine inquiries.
- Monitor pending administrative actions and ensure timely follow-up.
- Maintain project filing systems and official records.
- Ensure documentation is complete, accurate and accessible.
2. Financial Administration Support
The FAO Administrative Assistant will also provide financial administration support, including:
- Retrieving, entering, verifying and analyzing information from FAO corporate systems.
- Working with systems such as GRMS, FPMIS and IMIS, where applicable.
- Preparing routine financial and administrative reports.
- Reviewing supporting documents for personnel, travel and financial transactions.
- Supporting compliance with FAO rules, regulations and procedures.
- Maintaining project budget records.
- Tracking commitments and expenditure information.
- Supporting budget implementation.
- Maintaining financial records.
- Assisting with routine financial reporting.
- Supporting reconciliation of financial records.
- Maintaining documentation for project financial transactions.
3. Procurement and Operational Support
The National Administrative Assistant will support procurement and operational activities by:
- Preparing and monitoring Purchase Requisitions (PRs).
- Supporting procurement planning based on the approved Annual Work Plan.
- Following FAO procurement procedures.
- Supporting contract administration.
- Supporting vendor registration and follow-up.
- Assisting with Letters of Agreement (LoAs) and other contractual arrangements.
- Maintaining contract and LoA records.
- Following up on contractual documents, deliverables, reports, invoices and supporting documentation.
4. Human Resources and Personnel Administration
The FAO jobs 2026 opportunity also involves significant personnel administration responsibilities.
The selected candidate will support:
- Recruitment and onboarding processes.
- Contract extensions.
- Temporary personnel requests.
- Leave administration.
- Travel arrangements.
- Other personnel-related administrative actions.
- Coordination of the hiring plan for national and international affiliate workforce.
- Development and review of Terms of Reference.
- Publication of vacancy calls.
- Candidate attraction and dissemination of recruitment opportunities.
- Interview coordination with selection panels.
- Preparation of candidate evaluation reports.
- Complete contract-cycle management in the Global Resource Management System (GRMS).
- Verification and collection of required documentation.
- Monitoring contract validity.
- Contract renewal or termination processes.
- Recording worked hours for consultant fee payments.
- Confidential handling of sensitive personnel information.
5. Operational Planning
The Administrative Assistant will assist in maintaining and updating:
- Annual Work Plan
- Procurement Plan
- Letter of Agreement Plan
- Travel Plan
- Project implementation schedule
- Action trackers
The position will also involve monitoring administrative, procurement and operational actions and following up on outstanding issues with responsible FAO units and project stakeholders.
6. Asset Management and Oversight
Responsibilities will include:
- Maintaining project inventory records.
- Supporting recording and safeguarding of project assets and equipment.
- Supporting asset maintenance and transfers.
- Preparing documentation for internal and external audits.
- Maintaining complete records for oversight activities.
The successful candidate may also perform other related duties as required.
FAO Administrative Assistant Requirements
Applicants interested in the FAO National Administrative Assistant vacancy must meet the following minimum requirements:
Education
Applicants should have either:
- A university degree in business administration, public administration or a related field; or
- A high school diploma in business or public administration or a related field.
Work Experience
Applicants must have:
- At least four years of relevant experience in administrative, office management or operational support functions.
Language
Applicants must have:
- Working knowledge of English.
Nationality
Applicants must be:
- Nationals of Papua New Guinea.
FAO Core Competencies
Candidates for the FAO Administrative Assistant job will be assessed against FAO’s core competencies, including:
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
FAO Administrative Assistant Skills
The position requires relevant experience and skills in administrative and operational support within a project or programme environment.
Desirable experience and skills include:
- Financial administration
- Procurement administration
- Travel administration
- Personnel administration
- Administrative record keeping
- Filing systems
- Office documentation
- FAO, United Nations or international organization procedures
- Meetings and workshop support
- Mission logistics
- Communication and correspondence
- Document management
- Corporate computerized administrative systems
- Financial systems
- Travel systems
- Human resources systems
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Internet applications
- Standard office equipment
Applicants should also demonstrate the ability to organize and prioritize multiple assignments while meeting deadlines.
Strong interpersonal skills are important because the successful candidate will work with colleagues, government counterparts, service providers and other stakeholders.
Attention to detail and the ability to maintain confidentiality are also essential.
Who Can Apply for FAO Jobs in Papua New Guinea?
The FAO National Administrative Assistant vacancy is specifically open to nationals of Papua New Guinea who meet the stated education and experience requirements.
FAO states that it is committed to workforce diversity across gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non- and under-represented Members, and persons with disabilities are encouraged to apply.
Important Information About FAO Recruitment
Applicants should take note of the following FAO recruitment requirements:
- FAO does not charge a fee at any stage of recruitment.
- Applications received after the closing date will not be accepted.
- Only applications submitted through the official FAO recruitment portal will be considered.
- Incomplete applications will not be considered.
- Applicants should ensure that their online profile is complete and accurate.
- Employment records, academic qualifications and language skills should be included in the profile.
- Candidates are requested to attach a letter of motivation.
- Applications should be submitted well before the deadline.
- FAO may conduct reference and background checks.
- Selected candidates will be subject to relevant medical, accreditation, security and other applicable requirements.
FAO also notes that higher educational qualifications must be obtained from institutions accredited or recognized in the World Higher Education Database (WHED).
How to Apply for FAO Administrative Assistant Job 2026
Applicants interested in the FAO Jobs in Papua New Guinea 2026 should follow the official application process.
Step 1: Visit the FAO Recruitment Portal
Go to the official FAO Jobs recruitment website and access the National Administrative Assistant – Job Reference 2601622 vacancy.
Step 2: Create or Complete Your FAO Profile
Candidates should complete their online profile accurately and include:
- Employment history
- Academic qualifications
- Language skills
- Relevant professional experience
Step 3: Attach a Letter of Motivation
Applicants are requested to attach a letter of motivation to their online profile.
Step 4: Submit the Application
Once the profile is complete, applicants should select the vacancy and submit their application through the official FAO recruitment portal.
Only applications received through the official recruitment portal will be considered.
FAO Jobs 2026 Application Deadline
The application deadline for the FAO National Administrative Assistant job is:
13 August 2026 at 11:59 PM
Applicants are strongly encouraged to apply early and not wait until the final day.
Please note that FAO states that the displayed closure date and time are based on the date and time settings of the applicant’s personal device.
FAO National Administrative Assistant Vacancy – Key Facts
| Category | Details |
|---|---|
| Organization | Food and Agriculture Organization of the United Nations |
| Position | National Administrative Assistant |
| Reference | 2601622 |
| Location | Port Moresby, Papua New Guinea |
| Job Type | Non-staff opportunities |
| Requisition | NPP – National Project Personnel |
| Education | University degree or high school diploma in a relevant field |
| Experience | 4 years of relevant experience |
| Language | English |
| Nationality | Papua New Guinea |
| Posted | 30 July 2026 |
| Deadline | 13 August 2026 |
| Application | Online through FAO recruitment portal |
Why Apply for FAO Jobs?
Working with FAO provides an opportunity to contribute to international development, food security, sustainable agriculture, environmental protection and resilient livelihoods.
For qualified professionals in Papua New Guinea, this FAO Administrative Assistant opportunity in Port Moresby provides an opportunity to support an internationally backed project while gaining experience in administration, procurement, finance, human resources and project operations.
The position is especially suitable for candidates with strong organizational skills and experience supporting projects, programmes or institutional operations.
FOR MORE JOB UPDATES AND INFORMATION
Join WhatsApp Group
JOIN WhatsApp CHANNEL UNITED NATIONS RECRUIT
Final Reminder for FAO Jobs Papua New Guinea Applicants
If you meet the FAO Administrative Assistant requirements, carefully review the vacancy information and prepare your application before the deadline.
Make sure your FAO profile contains accurate employment and academic information, attach your motivation letter and submit your application through the official FAO recruitment system.
Official Application Link
Apply for the FAO National Administrative Assistant Job (2601622):
Official FAO Jobs Application Portal
Application Deadline: 13 August 2026, 11:59 PM
