The WIPO User Events Assistant Job 2026 is now open for qualified candidates interested in working with the World Intellectual Property Organization (WIPO) in Geneva, Switzerland. The position is a General Services staff recruitment opportunity at Grade G5, offering an annual net salary of CHF 79,603.
The WIPO User Events Assistant position is based in Geneva and is offered under a limited-term fixed-term appointment. Successful candidates will support promotional, outreach and training activities related to the Patent Cooperation Treaty (PCT) system.
Applications for the WIPO User Events Assistant Job 2026 must be submitted by 15 September 2026 at 11:59 PM, with the deadline determined according to the applicant’s local time zone.
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WIPO User Events Assistant Job 2026 – Quick Details
| Opportunity | Details |
|---|---|
| Organization | World Intellectual Property Organization (WIPO) |
| Job Title | User Events Assistant |
| Job Reference | 26264-FT_LT |
| Grade | G5 |
| Department | Patents and Technology Sector |
| Section | PCT Legal and User Support Section |
| Duty Station | Geneva, Switzerland |
| Contract | Fixed-term, initially 2 years |
| Maximum Overall Term | 5 years |
| Annual Net Salary | CHF 79,603 |
| Education | Completion of secondary education |
| Experience | At least 5 years of relevant experience |
| Main Language | Excellent English |
| Publication Date | 24 August 2026 |
| Application Deadline | 15 September 2026 |
| Job Reference Number | 26264-FT_LT |
About the WIPO User Events Assistant Position
The WIPO User Events Assistant Job 2026 is located within the PCT Legal and User Support Section, which forms part of the PCT Legal and User Relations Division, PCT Legal and International Affairs Department, and Patents and Technology Sector.
The successful candidate will support the coordination of PCT promotional, outreach and training activities. These activities may take place both online and in person and involve cooperation with WIPO units, intellectual property offices around the world, public-sector organizations and private-sector partners.
The WIPO User Events Assistant will work under the supervision of the Head of the PCT Legal and User Support Section.
What Will the WIPO User Events Assistant Do?
The main responsibilities of the WIPO User Events Assistant include providing administrative and coordination support for PCT promotional, outreach and training activities.
Key duties include:
1. Support PCT Events and Training Activities
The selected candidate will provide administrative assistance to senior staff involved in coordinating PCT promotional, outreach and training activities.
This includes working with other WIPO units, external organizers, public-sector organizations, private-sector organizations and intellectual property offices worldwide.
2. Manage Correspondence and Deadlines
The WIPO User Events Assistant will manage incoming and outgoing correspondence, monitor deadlines and help ensure that responses are provided on time.
Strong organizational skills and attention to detail will therefore be important for this WIPO job.
3. Prepare Seminar and Training Materials
The position involves coordinating the preparation and translation of seminar documents into the PCT publication languages.
The successful candidate will also maintain repositories containing master slides, seminar documents and related presentations.
4. Support Financial and Travel Arrangements
The WIPO User Events Assistant Job 2026 also involves supporting financial and budgetary arrangements connected with organizers, speakers, WIPO staff and consultants.
The candidate may assist with:
- Travel arrangements
- Visa arrangements
- Security arrangements
- Financial coordination
- Budget-related activities for events and training
5. Collect Participant Feedback
The successful applicant will assist with collecting feedback from participants through surveys and evaluation forms.
The candidate will help consolidate feedback and results so that WIPO can continuously improve its promotional and training activities.
6. Maintain Databases and Contact Lists
The position requires creating and maintaining databases in SharePoint, contact lists and directories covering organizers, speakers and participants.
Information must be kept accurate, current and properly organized.
7. Assist With Promotional Materials
The WIPO User Events Assistant may help develop and implement proposals for audiovisual and promotional materials.
Examples include:
- Banners
- Flyers
- Videos
- Online promotional materials
- Website content
- Social media materials
The candidate will work with relevant WIPO units to support both online and offline promotion.
8. Liaise With WIPO Units and External Partners
The successful candidate will serve as a liaison between WIPO units, suppliers and external counterparts.
The objective is to maintain an efficient flow of information and support the smooth execution of outreach and training activities.
9. Improve Administrative Procedures
The WIPO User Events Assistant will identify opportunities to adjust procedures where appropriate.
The aim is to streamline processes and help the Division complete activities efficiently.
10. Support the Growth of PCT Services
The role also contributes to the promotion and growth of the PCT system and, where applicable, other WIPO global services.
WIPO User Events Assistant Requirements
Candidates interested in the WIPO User Events Assistant Job 2026 should carefully review the education, experience, language and competency requirements before applying.
Education Requirements
The essential education requirement is:
- Completion of secondary education.
Work Experience Requirements
Applicants must have:
- At least five years of relevant professional experience.
Experience in the following areas is considered desirable:
- Coordination of outreach activities
- Oversight of budgetary activities
Candidates who have experience organizing events, training programs, outreach activities or administrative projects may find their background particularly relevant to this position.
WIPO User Events Assistant Language Requirements
Excellent knowledge of written and spoken English is required.
Knowledge of other official United Nations languages is desirable.
The vacancy specifically notes that language knowledge may also be relevant to eligibility for the language allowance available under applicable conditions.
Skills Required for the WIPO User Events Assistant Job
Applicants for the WIPO User Events Assistant Job 2026 should demonstrate strong organizational, communication and administrative skills.
Important competencies include:
- Ability to edit training materials
- Ability to work according to rules, regulations and procedures
- Ability to prioritize assignments
- Ability to organize one’s own schedule
- Ability to work independently on routine tasks
- Ability to meet deadlines
- Ability to work effectively in a team
- Ability to conduct research
- Ability to organize information from different sources
- Strong attention to detail
- Ability to work in a structured manner
- Good knowledge of Microsoft Office applications
- Knowledge of digital tools
- Familiarity with AI-enabled applications
- Knowledge of online collaboration platforms
- Commitment to continuous learning
- Willingness to adopt emerging technologies
- Strong communication skills
- Good interpersonal skills
- Ability to build effective working relationships in a multicultural environment
- Sensitivity and respect for diversity
WIPO Organizational Competencies
WIPO expects candidates to demonstrate a range of organizational competencies.
These include:
- Communicating effectively
- Showing team spirit
- Demonstrating integrity
- Valuing diversity
- Producing results
- Showing service orientation
- Seeing the big picture
- Seeking change and innovation
- Developing yourself and others
WIPO User Events Assistant Salary 2026
The WIPO User Events Assistant salary is listed as CHF 79,603 net of tax per year.
In addition to the annual net salary, eligible staff may receive applicable allowances and benefits under WIPO’s Staff Regulations and Rules.
Dependency Allowance
The vacancy information lists:
- CHF 7,939 per year for a dependent spouse
- CHF 6,398 per year for each dependent child
Eligibility is subject to the applicable rules and conditions.
Language Allowance
A language allowance may be available for qualifying knowledge of certain languages.
The listed languages are:
- Arabic
- Chinese
- English
- French
- German
- Japanese
- Korean
- Portuguese
- Russian
- Spanish
The vacancy states an allowance of CHF 4,788 per year for two qualifying languages or CHF 3,192 per year for one, subject to examination and applicable conditions.
The allowance is not payable for the staff member’s mother tongue or main working language.
WIPO User Events Assistant Contract Duration
The WIPO User Events Assistant Job 2026 is a fixed-term position.
The initial appointment is for two years, renewable subject to satisfactory performance and other applicable conditions.
The overall appointment in this position is normally limited to a maximum of five years, with normally no possibility of renewal beyond that period.
However, the selected candidate may apply for and be considered for other positions at WIPO.
WIPO Geneva Job Location
The WIPO User Events Assistant position is based at WIPO’s headquarters in Geneva, Switzerland.
General Service positions are generally subject to local recruitment. WIPO states that staff in the General Service category are recruited in the host country or within reasonable commuting distance of headquarters.
Therefore, candidates should carefully consider the local-recruitment conditions before applying for the WIPO User Events Assistant Job 2026.
Who Can Apply for the WIPO User Events Assistant Job?
Qualified candidates who meet the stated education, experience, language and competency requirements can apply for the WIPO User Events Assistant position.
WIPO particularly encourages applications from:
- Qualified women
- Qualified nationals of unrepresented WIPO Member States
- Qualified candidates from underrepresented geographical regions
Applicants should provide accurate information throughout the recruitment process.
Important Information for WIPO Applicants
Candidates should make sure that all information submitted during the application process is truthful and accurate.
WIPO states that willful misrepresentation on the recruitment website or in documents submitted to the Organization may result in disqualification or termination of employment if the misrepresentation later becomes relevant to an appointment.
If a candidate is shortlisted, WIPO may request a scanned copy of identification documents and the relevant degree, diploma or certificate.
Additional testing or interviews may also be used as part of the screening process.
Initial appointment is subject to satisfactory professional references, and additional background checks may be required.
WIPO User Events Assistant Application Deadline
The WIPO User Events Assistant application deadline is 15 September 2026 at 11:59 PM.
WIPO notes that the application deadline is indicated in the local time zone of the applicant’s location.
Applicants are therefore encouraged to submit their applications before the deadline rather than waiting until the final hours.
How to Apply for the WIPO User Events Assistant Job 2026
To apply for the WIPO User Events Assistant Job 2026, candidates should use the official WIPO recruitment portal.
Before submitting an application, applicants should:
- Review the official vacancy announcement.
- Confirm that they meet the five-year relevant experience requirement.
- Check the education and language requirements.
- Prepare accurate employment and qualification information.
- Review the application carefully.
- Submit the application before the deadline.
Official Application Link
Apply for the WIPO User Events Assistant Job 2026 through the official WIPO recruitment portal:
Official WIPO User Events Assistant Application – Job 26264-FT_LT
Final Thoughts
The WIPO User Events Assistant Job 2026 provides an opportunity for an experienced administrative and events professional to work within WIPO’s Patents and Technology Sector in Geneva.
With a G5 grade, an advertised annual net salary of CHF 79,603, a two-year initial appointment and responsibilities covering PCT outreach, training, events, communications and administrative coordination, this position may be particularly suitable for candidates with at least five years of relevant experience.
Interested applicants should review the official vacancy carefully and submit their application before the 15 September 2026 deadline.
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